Booking & Service Policy
Please review the following policies prior to booking an appointment or requesting services.
By scheduling or accepting services from Clearwater Mobile Notary LLC, you acknowledge and agree to the terms outlined below.
NOTARY SERVICES & LEGAL DISCLAIMER
Clearwater Mobile Notary LLC is not a law firm and does not provide legal advice, document preparation, legal interpretation, or guidance regarding legal rights or obligations.
Our Florida Notaries Public perform notarial acts in accordance with applicable Florida law, including Chapter 117, Florida Statutes.
We do not select documents, determine which notarial act is required, explain the legal effect of a document, advise clients regarding how documents should be completed, or determine whether a particular document accomplishes a client's intended legal purpose.
Documents including wills, trusts, powers of attorney, healthcare directives, affidavits, real estate documents, loan documents, business documents, and other legal instruments remain the responsibility of the client, attorney, title company, lender, issuing agency, document preparer, or requesting party.
Notarization verifies matters required for the particular notarial act. It does not constitute legal approval of a document or guarantee that the document will be accepted, recorded, enforced, honored, approved, or relied upon by any court, agency, lender, title company, attorney, healthcare facility, financial institution, foreign authority, or other receiving party.
DOCUMENT READINESS
Documents must be complete and ready for notarization at the time of the appointment.
Clients are responsible for ensuring that the appropriate notarial act and certificate are provided or determined by the document's issuing, preparing, or receiving party.
Clearwater Mobile Notary LLC cannot select a notarial act or advise a signer regarding which notarial certificate is required.
Incomplete documents, documents containing blank spaces that should be completed, or documents that cannot legally or properly be notarized may be refused.
Clients and requesting parties are responsible for the accuracy of all names, dates, addresses, document contents, instructions, shipping information, and other information provided to Clearwater Mobile Notary LLC.
Service, travel, technology, platform, witness, printing, scanning, shipping, waiting-time, or other applicable fees may still apply when an appointment cannot proceed because documents or required parties were not ready or applicable requirements were not met.
THIRD-PARTY DOCUMENTS & REQUESTING PARTIES
Clearwater Mobile Notary LLC regularly works with attorneys, law firms, title companies, lenders, healthcare facilities, businesses, document preparation companies, and other third parties.
All documents remain the responsibility of the client or requesting party.
Our notaries and witnesses do not verify document accuracy, legal sufficiency, enforceability, or effectiveness beyond what is necessary to properly perform the requested notarial or witness service.
Instructions provided by an attorney, lender, title company, business, or other requesting party remain that party's responsibility.
For approved business accounts or third-party clients, payment is generally expected within five (5) to ten (10) business days unless otherwise agreed in writing.
Late or unpaid balances may result in additional fees, suspended service, collection activity, or restrictions on future appointments.
FLORIDA NOTARY REQUIREMENTS
All signers must personally appear before the notary as required by Florida law.
For traditional notarizations, appearance is in person.
For lawful Remote Online Notarizations, appearance is accomplished using qualifying audio-video communication technology in accordance with Florida law.
Signers must be willing to participate in the transaction and able to communicate with the notary sufficiently for the notary to perform the requested notarial act.
The notary must be able to satisfactorily establish the identity of the signer using identification or another method permitted under applicable Florida law.
A notarization may be refused when identity cannot be satisfactorily established, the required signer is not present, the signer appears unwilling or coerced, required information is unavailable, or the notary determines that the requirements for a lawful notarization cannot be satisfied.
All completed notarial certificates will contain the elements required under applicable Florida law.
IDENTIFICATION
Valid identification must be presented when required by applicable law or the selected notarization process.
Clients are responsible for ensuring that all signers have acceptable identification available at the time of the appointment.
For Remote Online Notarization, signers must also successfully complete the identity-verification procedures required through the approved RON platform.
Failure to provide acceptable identification or successfully complete required identity verification may result in cancellation, refusal, or rescheduling of the appointment.
Clearwater Mobile Notary LLC does not guarantee that a particular form of identification will qualify until it has been reviewed under the applicable notarization requirements.
REMOTE ONLINE NOTARIZATION (RON)
Clearwater Mobile Notary LLC offers Remote Online Notarization through the Proof platform.
The Florida Remote Online Notary performing the notarization will be physically located in the State of Florida during the online notarization as required by Florida law.
A principal or witness may participate remotely from another location when permitted by Florida law and when the document, transaction, circumstances, and receiving party allow Remote Online Notarization.
Remote Online Notarization is conducted through live audio-video communication and requires successful identity verification before the online notarial act can be completed.
Identity verification and the secure online session are completed through Proof. Clients should not email identification documents or upload identification through the standard Clearwater Mobile Notary LLC booking form unless specifically instructed to do so through an approved secure process.
Each participating signer or witness must have access to the technology, internet connection, camera, microphone, email, identification, and other information required to successfully complete the online session.
Florida online notarizations are documented through the electronic journal and audio-video recording requirements applicable to Florida Remote Online Notaries.
Clients are responsible for confirming that the person, business, agency, court, lender, title company, attorney, government entity, or other receiving party will accept a Remote Online Notarization.
Not every document, transaction, jurisdiction, or receiving party permits or accepts Remote Online Notarization.
If identity verification fails, required signers or witnesses are unavailable, technology requirements are not met, the receiving party will not accept RON, or the document cannot properly be completed through Remote Online Notarization, the appointment may be canceled, rescheduled, or converted to an in-person appointment when appropriate.
Additional documents, online notarial acts, signers, witnesses, platform services, or extended session time may result in additional disclosed fees.
Clearwater Mobile Notary LLC cannot provide legal advice regarding whether RON is legally appropriate for a particular document, transaction, or intended use.
WITNESS SERVICES
Clients may provide their own eligible witnesses or request witness coordination from Clearwater Mobile Notary LLC.
Witness coordination is available for an additional fee.
Clients and requesting parties are responsible for determining whether witnesses are required and for providing any specific witness eligibility requirements or restrictions associated with the document.
Clearwater Mobile Notary LLC does not provide legal advice regarding whether a particular document requires witnesses.
Witness availability is not guaranteed until witness services have been requested and confirmed.
WITNESS ROLE & LIMITATIONS
Witnesses coordinated by Clearwater Mobile Notary LLC serve solely in the capacity requested for witnessing the execution of a document.
Witnesses do not provide legal advice, explain or interpret documents, determine legal sufficiency, select notarial acts, advise signers how to complete documents, assess legal competency, provide medical opinions, or represent any signer, family member, attorney, facility, lender, title company, or other party.
A witness may decline or discontinue participation when circumstances create concerns regarding identity, willingness, coercion, safety, inappropriate conduct, the integrity of the signing process, or the witness's ability to properly perform the requested role.
Clearwater Mobile Notary LLC and coordinated witnesses do not guarantee that a witnessed document will subsequently be accepted, recorded, enforced, approved, or relied upon by any receiving party.
HOSPITAL, REHAB, HOSPICE & FACILITY APPOINTMENTS
Appointments performed at hospitals, rehabilitation centers, hospice facilities, assisted living communities, nursing facilities, memory-care facilities, healthcare centers, and similar locations are subject to facility access requirements, visitation rules, security procedures, infection-control policies, staff availability, and other facility requirements.
Clients or requesting parties are responsible for confirming that the signer is available and that the notary and any requested witnesses will be permitted access to the signer.
Clearwater Mobile Notary LLC, its notaries, and coordinated witnesses do not perform medical evaluations or provide medical opinions.
A Florida notary will independently determine whether the legal and procedural requirements necessary to perform the requested notarization can be satisfied at the appointment.
If the signer cannot communicate sufficiently for the required notarial act, identity cannot be established, coercion or unwillingness is suspected, required parties are unavailable, or other applicable requirements cannot be satisfied, the notarization may be refused.
Facility delays, restricted access, unavailable signers, staff delays, unavailable witnesses, parking delays, security procedures, or other circumstances outside Clearwater Mobile Notary LLC's control may result in additional waiting, travel, or service fees when applicable.
PRINTING, SCANNING & DOCUMENT DELIVERY
Printing, scanning, copying, electronic delivery, courier, and shipping services may be available for an additional fee.
Clients and requesting parties are responsible for providing accurate documents, correct email addresses, shipping addresses, prepaid labels when required, and complete delivery instructions.
Clearwater Mobile Notary LLC is not responsible for delays, loss, damage, misdelivery, or delivery errors caused by third-party carriers, courier services, internet providers, email providers, or electronic-delivery platforms.
Once documents are transferred to FedEx, UPS, USPS, a courier service, or another third-party delivery provider, delivery is subject to that provider's terms and performance.
APPOINTMENTS
Appointments are not considered confirmed until accepted or approved by Clearwater Mobile Notary LLC.
Clients should ensure documents, identification, signers, witnesses, addresses, technology, and any other required materials are ready before the scheduled appointment.
Same-day, urgent, after-hours, weekend, extended-distance, specialty, or expedited appointments may include additional service fees.
If an appointment cannot proceed because of client-side or requesting-party issues, including missing identification, incomplete documents, unavailable signers or witnesses, failed technology, incorrect location information, restricted facility access, or document-readiness issues, applicable service, travel, witness, technology, or preparation fees may still apply.
LATE ARRIVALS, WAITING TIME, CANCELLATIONS & RESCHEDULING
Please notify Clearwater Mobile Notary LLC as soon as possible if an appointment must be canceled or rescheduled.
Late arrivals may shorten the available appointment time or require rescheduling.
Extended waiting caused by unavailable signers, documents, witnesses, facility staff, attorneys, lenders, title companies, or other client-side circumstances may result in additional waiting-time charges when disclosed and applicable.
Appointments requiring significant preparation, travel, witness coordination, printing, platform setup, after-hours scheduling, or reserved appointment time may be subject to nonrefundable fees or cancellation charges.
Applicable cancellation, rescheduling, no-show, or waiting-time charges will be communicated when required.
SAFETY & PROFESSIONAL CONDUCT
Clearwater Mobile Notary LLC is committed to providing services in a safe and professional environment.
The company, any assigned notary, or any coordinated witness may refuse, suspend, or immediately terminate an appointment when unsafe conditions, threats, harassment, aggressive behavior, intoxication, illegal activity, inappropriate conduct, uncontrolled animals, environmental hazards, or other reasonable safety concerns exist.
Clients are responsible for providing a reasonably safe and accessible environment for mobile appointments.
Termination of an appointment for safety or inappropriate conduct does not automatically entitle the client to a refund of travel, preparation, witness, or other services already provided.
WEDDING OFFICIANT SERVICES
A valid Florida marriage license must be presented before the ceremony can be performed.
Both parties must satisfy the identification, marriage-license, and other legal requirements applicable to the ceremony.
After the ceremony, the completed marriage license will be returned to the couple for submission to the appropriate Clerk of Court unless filing services have been requested and confirmed in advance.
Witness coordination, license filing, travel, custom ceremonies, rehearsal attendance, extended ceremony time, and other wedding-related services may carry additional fees when applicable.
Couples are responsible for ensuring that information provided for completion of the marriage certificate is accurate.
Venue access, weather, parking, beach conditions, event delays, guest delays, and other circumstances beyond Clearwater Mobile Notary LLC's control may affect ceremony timing.
NO GUARANTEE OF OUTCOME OR ACCEPTANCE
The performance of a notarization, witness service, signing appointment, wedding ceremony, document delivery, or related service does not guarantee any particular legal, financial, recording, closing, filing, governmental, contractual, or transactional outcome.
Clearwater Mobile Notary LLC does not guarantee that any document will be accepted, recorded, enforced, approved, funded, filed, recognized, or relied upon by a receiving party.
Clients and requesting parties are responsible for confirming document requirements and acceptance requirements with the appropriate attorney, agency, lender, title company, clerk, court, institution, or other recipient.
RIGHT TO REFUSE OR TERMINATE SERVICE
Clearwater Mobile Notary LLC reserves the right to refuse, discontinue, or terminate a notarization or other service when legal requirements are not met, identification cannot be established, the signer appears unwilling or coerced, required parties are unavailable, instructions conflict with applicable law, safety concerns exist, inappropriate conduct occurs, or the requested service cannot properly be performed.
Individual notaries and coordinated witnesses also retain the right to decline participation when they reasonably believe they cannot lawfully, safely, or appropriately perform their role.
WEEKEND & AFTER-HOURS POLICY
Appointments scheduled on weekends or outside regular business hours may be subject to an additional $40 service fee unless otherwise stated for the selected service.
Clients should select the appropriate booking option when scheduling to avoid delays, price adjustments, or rescheduling.
PEAK TRAVEL TIME POLICY
A Peak Travel Time Adjustment may apply to mobile appointments scheduled during periods of significant local traffic, generally between:
7:00–9:45 AM
and
3:30–6:30 PM
This adjustment may apply when traffic conditions substantially increase travel time to or from the appointment location.
FEES & PAYMENT
Fees vary based on the type and circumstances of the service requested.
Charges may include applicable notarial fees and separately disclosed charges for travel, mileage, witness coordination, printing, scanning, shipping, document delivery, technology, RON platform services, waiting time, after-hours scheduling, rush service, or other non-notarial services.
Florida law limits the fee charged for the notarial act itself. Under current Florida law, an ordinary notarial act may generally be charged at no more than $10, while an online notarial act may be charged at no more than $25. Services separate from the online notarial act, including RON service-provider services, may be charged separately where applicable.
Pricing will be provided through the booking system, quote, invoice, service agreement, or other communication before or in connection with the appointment whenever applicable.
Payment is due according to the terms associated with the selected service, invoice, or approved business account.
Clients are responsible for reviewing the quoted or displayed pricing before approving or booking services.
REFUNDS
Notarial fees will be charged only for notarial acts actually performed as permitted by applicable law.
Separately incurred charges for travel, printing, witness coordination, platform preparation, document delivery, waiting time, after-hours scheduling, or other services may be nonrefundable once those services have been performed or costs have been incurred.
Any applicable refund, cancellation, or credit determination will be based on the circumstances of the appointment and the services already provided.
SERVICE AREA
Clearwater Mobile Notary LLC proudly provides mobile services throughout Pinellas County and the Greater Tampa Bay Area.
Service availability outside our regular coverage area may be available by request and may include additional travel charges.
Remote Online Notarization allows eligible principals and witnesses to participate remotely from other locations when permitted by applicable law, the document, transaction, and receiving party.
FINAL ACKNOWLEDGMENT
By booking, requesting, or accepting services from Clearwater Mobile Notary LLC, you acknowledge that you have reviewed and agree to these policies.
You understand that Clearwater Mobile Notary LLC provides notarial and related services only and does not provide legal advice, determine legal sufficiency, or guarantee acceptance or outcome of any document or transaction.
You further acknowledge that circumstances outside Clearwater Mobile Notary LLC's control may prevent or delay completion of a requested service.
Thank you for choosing Clearwater Mobile Notary LLC.
We are honored to serve you with professionalism, care, and integrity.
Serving Pinellas County & Greater Tampa Bay with a trusted local team.
Clearwater Mobile Notary LLC — We Come to You.
